If interested in renting the pavilion at Converse Park, first read the rules and regulations below. Then download the applicaiton from the community tab, and click of forms, or visit city hall to fill one out. You MUST call city hall first and check that the day you are requesting is open! Payments can be made here https://www.govpaynow.com//gps/user/plc/a0013n
RULES and REGULATIONS:
1. Reserving the Pavilion. To reserve the Pavilion, the User must submit a Pavilion Rental Application to the City Clerk at least 30 days prior to the Event, unless approved by the City Clerk or City Council. Applications will not be accepted more than one year in advance of the Event. Applications will be accepted during the City’s regular business hours and can be found in the "forms" tab.
2. Pavilion Rental Agreement. After the City Clerk has approved an Application, the User must enter into a written Pavilion Rental Agreement (the “Agreement”) with the City.
3. Rental Fee. The City charges a rental fee as follows:
$50.00 for four (4) hours use of the Pavilion
$100.00 per day for use of the Pavilion (dawn until dusk)
$100.00 damage deposit (refundable)
The City Council, in its sole discretion, may waive this fee for certain community members/groups upon request. If the Pavilion is available, the City, in its sole discretion, may allow the User to set up the day before the Event at no additional charge. The rent is due at least 15 days prior to the Event, or on the date of the Agreement if less than 15 days remain prior the Event. If the User or any event materials remain in the Pavilion past the event date stated in the Agreement, the additional rent must be paid within seven (7) days after the Event.
4. Priority of Use. The City shall have first priority for all governmental activities. The priority for all other uses shall be determined on a first-come, first-served basis.
5. Cancellation/Refund Policy. For cancellation requests received by the City at least 15 days prior to the Event date, no rental fee shall be due. For cancellation requests received less than 7 days prior to the Event date, one-half of the rental fee shall be due. All cancellations must be submitted to the City Clerk in writing. The City reserves the right to cancel the Event. If the City cancels the event, the User shall be entitled to a full refund of any rent paid. Any refund of the rental fee shall be paid to the User within fifteen (15) days of the cancellation date.
*additional rules and regulations can be found under community, forms and pavilion rules and regulations.